The Hartsbrook School

Governance & Administration

Leadership at The Hartsbrook School is provided by the Faculty Conference and the Board of Directors. These two groups jointly hire the Faculty Chair, who provides pedagogical and administrative leadership.

The Executive Circle ensures that policies and plans established by the Faculty Conference and the Board of Directors are carried out effectively.

The Administrative Staff, reporting to the Faculty Chair, is primarily responsible for overseeing the non-pedagogical functions of the school: day-to-day operations, enrollment, development, business matters, and facilities management.


The Hartsbrook School is legally organized as a non-profit corporation under the name of the Pioneer Valley Waldorf School Association, Inc. The corporation is responsible for all functions of The Hartsbrook School. It is made up of members of the Board, members of the Faculty Conference, and the founding members of the corporation.

Board of Directors

The Board of Directors holds fiduciary and legal responsibility for the school and maintains ultimate oversight of the school; pedagogical and administrative functions are delegated to the Faculty Conference. The Board and the Conference share responsibility for the fulfillment of the school’s mission, long-range planning and community relations. The Board is composed of parents, faculty, and friends of the school. Its members are voted into office by the members of the Corporation.

Faculty Conference

The Faculty Conference is responsible for the Hartsbrook School’s pedagogical functions, including the school’s spiritual foundations, program, staffing, work with students and families, and the administration necessary to fulfill these functions. The Faculty Conference is composed of faculty members with a long-term commitment to the school who are prepared to take on additional responsibilities in the life of the school. Policies and decisions regarding personnel, economic and legal matters are often delegated to the Faculty Chair or the Executive Circle

Faculty Chair

The Faculty Chair represents the Faculty Conference and acts on its behalf, provides pedagogical and administrative leadership, and oversees the administrative staff. She/he carries the initiative to ensure that decisions and policies of the Conference are developed and executed in a timely way in personnel matters, pedagogical matters including program development, student well-being and discipline, family relations with the school, and administrative matters. She/he works closely with the Operations Manager and other upper level administrative staff in handling the day-to-day administrative affairs of the school. The Faculty Chair reports to the Faculty Conference and the Board of Directors and is an ex officio member of the Board.

Executive Circle

The tasks of the Executive Circle include:

  • providing consultation to the Faculty Chair
  • keeping an overview of what is happening in different areas of the school
  • receiving and responding to input on all manner of topics from within and without the school community
  • referring matters to the Board, Conference, administrative staff, and Parent Council as appropriate
  • acting on behalf of the Faculty Conference as appropriate. This includes summer vacation and other vacation periods when the Faculty Conference members of the Executive Circle act on behalf of the Conference on unexpected issues
  • facilitating progress toward steps identified in the school’s Strategic Plan

Faculty and Staff

The early childhood, grade school and high school faculty meet on Tuesdays after school to address the practical details of school life, to study and do artistic work together, and to share the insights, problems, and rewards arising from our work. Curriculum, schedules, and school events are also discussed at these meetings. On Thursdays, faculty and staff meet for more general topics or to work on artistic, study or focus topics.

The faculty and staff are involved in ongoing professional development through attendance at faculty meetings and through conferences offered throughout the year by Waldorf training institutes and the Association of Waldorf Schools of North America (AWSNA). Each Hartsbrook teacher is observed and evaluated regularly by both Hartsbrook colleagues and experienced colleagues from outside the school. Staff members are also evaluated on a regular basis.

Administrative Staff

The Administrative Staff is primarily responsible for the non-pedagogical functions of the school. The Administrative Staff consists of the Operations Manager, Development Director, Enrollment Director, Business Manager, and the administrative and maintenance assistants. The Faculty Chair supervises the administrative staff and also has important administrative responsibilities in the areas of communication, coordination, and planning.